Complex workforce. Simple HR.
HRPLACE is one configurable platform for every blue and white collar workforce, however many shifts, entities and rules you have. Attendance to payslip to statutory filing, automated end to end, in any country.
Illustrative figures for demonstration only.
Spreadsheets for data, a device for attendance, one person who understands payroll. Every month someone reconciles it by hand. HRPLACE replaces all of it with one connected, automated platform.
12+ modules share one employee record. A change in one place is a change everywhere. No integrations to buy.
Save on multiple licencesOnce your logic is configured, payroll runs in a couple of clicks. Overtime, shifts, leave and statutory rules apply themselves.
Less manual HR adminReports, workflows, forms, leave types, pay rules and approval chains are all customisable to your guidelines.
Configurable without codeEmployees and managers do everything from their phones. The web portal is for admins and HR administrators.
Native iOS & AndroidAn agentic assistant that answers in seconds and completes tasks: apply leave, fetch payslips, raise tickets.
Answers in secondsFrom 10 to 100,000 employees on the same system, across many entities, sites and policies.
Enterprise grade, flexible costMalaysian statutory rules are built in and kept current. Other countries are configured to local rules.
Statutory rules built inAvailable 24/7/365 with tiered SLAs, an in-app widget, ticketing and an assigned account manager.
Never lose productivity| Legacy HR systems | HRPLACE | |
|---|---|---|
| Response time | HR responds in 24 to 48 hours | AI responds in seconds, day or night |
| Data | Silos, manual export and import | One unified architecture |
| User experience | Needs system training | Intuitive, conversational, productive from day one |
| Mobile | Mobile-responsive website | High-performance native app |
| Data migration | Traditional migration options | Seamless embedded migration tool, bulk onboarding up to 100,000 employees |
| Instance | Multi-tenant, shared resources | Dedicated instance for the utmost data privacy and security |
Large organisations don't have simple payroll. They have shift patterns, overtime tiers, contractors, allowances, multiple legal entities and rules that change mid-month. HRPLACE was built for exactly this.
The same platform, tuned to the rules that matter in your sector. Here's how HRPLACE fits workforces like yours.
Shifts, overtime tiers, plants and contractors, reconciled into one payroll run.
Shifts · OT · Plants · Contractors24/7 rosters, allowances and multiple facilities, without manual reconciliation.
24/7 rosters · Allowances · Multi-facilityDrivers and field workforce clock in from anywhere, with GPS-verified attendance.
Drivers · GPS · Field workforcePart-time and shift-based store teams, rostered and paid accurately at scale.
Stores · Part-time · RostersSite-based contractors and a mobile workforce, timesheets to payroll without paperwork.
Sites · Contractors · TimesheetsHR, payroll, performance and employee experience for office-based teams.
HR · Payroll · PerformanceThese are the scenarios that break generic HR software. In HRPLACE they are configuration, not customisation projects.
Define tiered OT rules, such as 1.5x weekdays and 2.0x public holidays. Unauthorised OT is flagged to managers before it hits budget.
Drag-and-drop scheduling for complex rotations. Employees request shift swaps in the app and managers approve instantly.
Emergency roster changes automatically adjust pay rates and payroll. No manual recalculation.
Each entity keeps its own policies, calendars, leave systems and approval chains, on a shared platform.
External users without HR accounts can route timesheets to the right manager for approval, with no email chains.
Swap managers permanently, delegate authority for a period, and auto-escalate when an approver is on leave.
Close attendance, OT and allowance actions after cut-off so last-minute changes can't derail a run.
Pro-rating for new joiners and accruals for long service, calculated automatically. Carry-forward, encashment, off-in-lieu and replacement leave built in.
Month-on-month variance reports explain why payroll moved, for example higher OT in one department, before funds are released.
Every element of the system can be segregated by organisation structure, with role-based access down to the field.
An encrypted vault for contracts and certificates, with alerts to HR and the employee 60 days before a permit or certificate expires.
Bulk onboarding of up to 100,000 employees and bulk bank payments generated in your bank's format with a single upload.
Choose the modules you need and switch on more as you grow. Everything shares the same data.
Not a FAQ bot. An agentic AI that reads your policies, understands your data and executes tasks for employees and managers, by voice or text, any hour of the day.
Live on the official WhatsApp Business API. No app to install for a quick approval, no password to reset. Replies route straight back into HRPLACE.
Employee and Manager Self-Service live entirely in the mobile app. The web portal is purely for admins and HR administrators, who configure and control the platform.
Green: clocked in and out. Yellow: fix the punch. Red: apply for leave.
HRPLACE integrates with any type of biometric device and validates location for mobile clock-ins, so attendance is accurate whether people are at the gate, on the road or working remotely.
The interface supports multiple languages side by side, and the system can be translated into the languages your people actually use.
Illustrative. Helpdesk and documentation available in Bahasa Malaysia and English. Additional languages are configured to your requirements.
Contribution tables, tax schedules and statutory forms are maintained in the platform and applied on every run. For other countries, rules, holidays, currencies and languages are configured per entity.
Employee and employer rates applied per category, with age and citizenship rules handled automatically.
Contribution tables kept current, calculated and reported on every cycle.
Monthly tax deduction from the current schedule, with reliefs and rebates. Employee dependant updates flow to the next payslip.
Levy computed alongside payroll for employers within scope.
Statutory forms and validated submission files generated from live payroll data, ready to upload to government portals.
Salary crediting files in the format of all major financial institutions, ready for a single upload.
Going beyond Malaysia? HRPLACE is built for any country. Localisation covers country and nationality codes, public holidays, leave systems, payroll structures, banks, retirement age, currencies and languages, all configurable per entity by your admin. Talk to us about your country's requirements.
Role-based access control, MFA/2FA, SSO via LDAP or Active Directory, and MyDigitalID login.
Encryption at rest and in transit (TLS/SSL), data anonymisation and PDPA-aligned handling.
SaaS/PaaS hosted in a Malaysian data centre, with daily incremental and weekly full backups.
Secure SDLC, disaster recovery plan, a continuous audit trail, plus DDoS protection and WAF.
HRPLACE support is available 24/7/365. Every customer gets a built-in ticketing tool, an in-app support widget and an assigned account manager.
| Priority | Response | Resolution |
|---|---|---|
| Critical (payroll, system down) | 2 hours | 8 hours |
| High | 4 hours | 1 business day |
| Standard | 1 business day | 3 business days |
Targets apply after go-live. Different organisations need different service levels, so custom SLAs are available on request.
Payroll is one of your largest and most sensitive operational processes. HRPLACE gives finance the same visibility as HR: what changed, why, and who approved it, before funds move.
Month-on-month variance reports explain why payroll moved, for example higher OT in one department, before funds are released.
Tiered OT rules are configured once and calculated automatically. Unauthorised OT is flagged to managers before it hits budget.
Executive dashboards for headcount, turnover and labour cost, cross-referenced however finance needs to see it.
Every approval is role-based and auditable, from claims and overtime through to the final payroll release.
Attendance, OT and allowance actions lock at cut-off, so last-minute changes can't derail a run mid-cycle.
EPF, SOCSO, EIS and PCB contributions are calculated and filed to current Malaysian statutory rules on every run.
A rough estimate based on your team today, using HRPLACE's typical payroll headcount reduction shown above. Edit any figure to match your own numbers.
Illustrative estimate for discussion only, not a quote. The default average monthly payroll/HR salary of RM 5,000 is based on the median HR Executive salary in Malaysia (CariGaji, 2026) — edit it to match your own numbers. Actual results depend on your specific setup.
Pick the modules you need. Every plan runs on the same platform, so you can move up as you grow.
For growing companies
For organisations with complex HR
For multi-company organisations
For large, complex workforces
Prices in Malaysian Ringgit (MYR) per employee per month, for workforces up to 500 employees. Volume pricing applies above that, so larger workforces pay significantly less per employee — ask us for a banded quote. Annual rates apply to annual commitments. Taxes, implementation and optional add-ons, including AI Assistant and WhatsApp integration, are quoted separately.
It depends on scope. A single entity on standard rules is typically live in a few weeks; multi-entity groups with complex shift and overtime logic take longer because we configure your rules with you before go-live. We give you a dated plan after the discovery session.
Yes. An embedded migration tool handles bulk onboarding of employee records, balances and historical data, up to 100,000 employees, so you do not run a parallel spreadsheet during cutover.
HRPLACE integrates with any type of biometric device, including facial recognition, fingerprint, and card or RFID readers. Mobile and web clock-in with GPS geo-fencing need no extra hardware. Tell us the models on site and we will confirm the integration.
Yes. Bulk bank files are generated in the format of all major Malaysian financial institutions. ERP, accounting and other integrations are scoped as part of an Enterprise plan.
In a Malaysian data centre, on a dedicated instance, with encryption in transit and at rest, daily incremental and weekly full backups, and PDPA-aligned handling.
They are optional add-ons, quoted separately from the per-employee plan price. WhatsApp runs on the official WhatsApp Business API through a Meta-verified provider.
Yes. Country and nationality codes, public holidays, leave systems, payroll structures, banks, retirement age, currencies and languages are all configured per entity, so one group can run several countries on one platform.
Critical issues, including payroll and system availability, carry a two-hour response and eight-hour resolution target, 24/7/365, with an assigned account manager. Custom SLAs are available.
Tell us how your workforce and payroll work today. We will walk you through the same cycle in HRPLACE: your shifts, your leave types, your approvals, your statutory setup.